Interested in working at
The Hive
?
Project Coordinator
Kennedy Town
HKD
+
-
3+ Years of Experience
Vendor Management
Project Coordination
Quality Management
Who we're looking for

Are you a passionate and detail-oriented individual with superb time management and organizational skills? The Hive is looking for a Project Coordinator to join their rapidly expanding team!

Who we're looking for

Are you a passionate and detail-oriented individual with superb time management and organizational skills? The Hive is looking for a Project Coordinator to join their rapidly expanding team!

Perks

While the Hive decor varies from location to location in order to best meet the needs of our members, all of our spaces feature warm earthy tones and lots of natural light.

Your Role
  • Responsible for all coordination, logistical arrangements, correspondences, liaising between client, sub-contractors, suppliers, building management and design team
  • Prepare and ensure the schedule for each project is met and executed accordingly
  • Appoint daily tasks for design team, manage and ensure design team are on target to meet overall deadline
  • Monitor and report onsite project progress to ensure quality and time compliance
  • Attend meetings with clients, BMO, sub-contractors, site receive & handover
  • Assist in site survey
  • Assist in proof-checking drawings to ensure compliance with client blueprint and company formats
  • Engage in material sourcing and regular updates of material library, monitor and ensure material/ sample quality and compliance
  • Obtain quotations from sub-contractors, suppliers
  • Perform all necessary administrative duties including but not limited to taking phone calls, managing company database, filing and paperwork, managing sample records, mailing, banking etc.
  • Creating a project management calendar following deadlines to meet
  • Attend all meetings - and take minutes where then to distribute to rest of projects team
  • Assist in multiple administrative duties including but not limited to taking phone calls, managing company database, preparing proposal materials and sample boards, filing and paperwork, mailing, banking,
  • Assess projects risks and issues and provide solutions where applicable.

Requirements
  • Degree holder in Interior Design, Architecture, Construction, Project Management or any related field
  • 3 years experience in project coordination, contactors and vendor management and quality management
  • Exceptional time management and attention detail
  • Able to meet tight deadlines
  • Exceptional communication and presentation skills.
  • Ability to work effectively both independently and as part of a team.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Knowledge file management, transcription, and other administrative procedures.
  • Fluency in English, any additional language is a plus
  • Interest in design/ design related field

About the Company

The Hive is a community of creative freelancers and dynamic entrepreneurs doing amazing things across Asia. We provide collaborative workspaces and an inspiring community for young companies to help them thrive. The Hive network spans Asia from Hong Kong, Singapore, Bangkok, Vietnam and soon to be Australia, Japan and Taiwan.


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